Agenda and minutes

Apologies for absence were received from Councillor Dr Moore and Mr Michael Edwards.

The Monitoring Officer advised the Committee that it required three Councillors to be present for a quorum.  Although a quorum was not present, the Committee could still continue to consider the business on the agenda; but any decisions could not be implemented until the minutes of the meeting were approved by the next quorate meeting of the Committee.  It would not affect consideration of the draft reports as the Committee’s comments would be incorporated into the final reports which would then be submitted to the Council for approval.

Members are asked to declare any interests they may have in the business to be discussed.

Members were asked to declare any interest they may have in the business on the agenda.  No such declarations were received.

The minutes of the meeting of the Standards Committee, held on 8 November 2021 are attached and Members are asked to confirm that they are correct.

RESOLVED:        That the Minutes of the Standards Committee held on 8 November 2021be confirmed as an accurate record.

The Monitoring Officer submits the Draft Report to Council on the Code of Conduct.

Members are asked to note the report and make any amendments.

The report is attached for Members only, as it is still in draft form.

“In accordance with Rule 1 of Part 4B of the Constitution (Access to Information – Procedure Rules) the report is not available in the public domain as it is in ‘draft’ form and is only circulated to Members of the Committee at this stage.  Should Members wish to discuss specific circumstances, the Monitoring Officer may need to advise Members to exclude the public and press, and discuss the issues in private session.”

The Monitoring Officer submitted the Draft Report of the Standards Committee on the Review of the Member Code of Conduct.  Members were asked to note the report and make any amendments prior to it being submitted to the Council for approval.

In accordance with Rule 1 of Part 4B of the Constitution (Access to Information – Procedure Rules) the report was not available in the public domain as it was in ‘draft’ form and was only circulated to Members of the Committee.  Members were advised that if they wished to discuss specific individuals or circumstances, the Monitoring Officer may need to advise them to exclude the public and press to enable the meeting to continue in private session.

The Monitoring Officer commented that the Committee had considered the 26 recommendations of the Committee for Standards in Public Life (CSPL) report in October 2020.  The Committee had self-audited against those Best Practice points and recommended some changes to our Code of Conduct.  Many of the 26 recommendations required legislative changes and the Government responded to the CSPL report in January 2022 declining to make any substantive changes to the existing law.  The Committee had also reviewed the LGA Model Code of Conduct in November 2021, and the current draft report implemented the recommendations made by the Committee at that time.  The Committee had recommended that the LGA Code of Conduct should not be adopted in its entirety parts of it should be added to the Council’s Code of Conduct. 

The Committee commented that they were content with the changes that had been made and the Code of Conduct was clear and easily understandable.

Mr Lindley commented that he and Mr Edwards had discussed the changes and they felt it reflected their experience in dealing with complaints as well as pulling together other guidance. 

Following comments made by the Committee the Monitoring Officer stated that:-

• He would change the heading for paragraph 6 of the Code of Conduct from ‘Other’ to ‘Validity of Acts’ to make it clear that the paragraph was a stand-alone paragraph and was not a follow on from paragraph 5 on Gifts and Hospitality. 
• He would expressly cross-reference in the Code of Conduct the LGA Guidance, so that the latter could be used, as appropriate, to help to adjudicate on future complaints.
• The Code was embedded in the Council’s operations as all councillors had mandator training when elected to office and the code of conduct was one of those topics in the mandatory training programme.   He also reported on complaints and outcomes to the Committee regularly and wrote to councillors after a complaint had been dealt with to include any suggestions for reparations.   The Code of Conduct was approved by Council, so all councillors were aware it and it was included in the Council’s Constitution.   Information on how to submit complaints against a councillor had its own dedicated platform on the website; so those looking for information did not have to search the whole of the webpages.
• If  ...  view the full minutes text for item 27.

The Monitoring Officer submits the Draft Bi-Annual Report of the Standards Committee July 2019 -June 2021 which provides and analysis of cases

referred.

Members are asked to note the report and make any amendments.

The report is attached for Members only, as it is still in draft form.

“In accordance with Rule 1 of Part 4B of the Constitution (Access to Information – Procedure Rules) the report is not available in the public domain as it is in ‘draft’ form and is only circulated to Members of the Committee at this stage.  Should Members wish to discuss specific circumstances, the Monitoring Officer may need to advise Members to exclude the public and press, and discuss the issues in private session.”

The Monitoring Officer submitted the Draft Bi-Annual Report of the Standards Committee July 2019 - June 2021 which provided an analysis of cases referred.  Members were asked to note the report and make any amendments prior to it being submitted to the Council for approval.

In accordance with Rule 1 of Part 4B of the Constitution (Access to Information – Procedure Rules) the report was not available in the public domain as it was in ‘draft’ form and was only circulated to Members of the Committee.  Members were advised that if they wished to discuss specific individuals or circumstances, the Monitoring Officer may need to advise them to exclude the public and press to enable the meeting to continue in private session.

Mr Lindley, Independent Person, referred to paragraph 3.18 of the report where the manner of interaction between Councillors and their constituents had been radically altered by the various forms of lockdown and commented how well the culture of compliance with the Code of Conduct had been maintained during this difficult period; which had not been the same for a number of other local authorities.

The Committee liked the additional column to include details of where advice on reparation has been made.

RESOLVED:

That the report be received, and no comments were made to the content of the draft report prior to the Monitoring Officer submitting the report to Council for approval

The Monitoring Officer submits a report giving feedback on complaints against Councillors reviewed and/or determined since the last meeting and updating the Committee on progress with outstanding complaints against Councillors.  The Committee is recommended to receive and note the report.

The Monitoring Officer submitted a report giving feedback on complaints against Councillors that had been reviewed and/or determined since the last meeting and updated the Committee on progress with outstanding complaints against Councillors.

RESOLVED:

That the report be received and noted.

There were no items notified to be discussed.

The Chair declared the meeting closed at 6.10pm.